In early 2020, the IAP2 Wild Rose Chapter began reviewing the 2015 Bylaws that govern our association. Through Board discussions, ongoing Bylaw committee meetings (comprised of two Board members, Trevor Joyal and Carole Stark, and member-at-large, Dawn Green) and a survey sent out to membership in January 2020 asking for feedback on the general direction of the changes, the 2015 Bylaws have been adjusted and are now open for review and comment from members.
We are seeking final feedback from Wild Rose members to help further refine and finalize the Bylaws as they will change the way the Association operates moving into 2021.
Following this final round of engagement, a Special Meeting will be held at the end of November 2020 to ratify the revised Bylaws.
Summary of the proposed changes
The following changes are being proposed to assist the Board in working more effectively moving forward and to better reflect the needs of membership.
Annual General Meetings
Annual General Meetings (AGM) would be able to be held virtually and would not require being physically present thus making the AGM more accessible to all members across Alberta.
To facilitate an election through electronic means, an election committee will be convened by the Board to oversee the results of the election under strict confidentiality requirements.
Executive positions (Secretary, Treasurer, Vice President and President) will no longer be voted on by membership. All members elected to the Board will be voted in as Directors-at-Large, and the executive positions will then be voted in by the Board in annual internal Board elections.
The Bylaws would allow the Board of Directors to appoint up to two (2) Deputy Positions. These positions would be one-year non-voting terms to support the Board in their endeavors.
Prior to providing your input, please read the proposed revised Bylaws here.
To provide your feedback on the proposed revised Bylaws, please complete this survey by end of day on November 3.
What happens next?
The Board is hosting a Q&A over Zoom to answer any questions you have. The Q&A is scheduled for October 29, 2020 at 4 p.m. If you would like to attend, please email email@example.com and we will send you the details and meeting link.
Immediately following the close of the survey, the Bylaw committee will meet to review the feedback and make any required changes.
The changes and final version of the proposed Bylaws will be presented to the Board at the November 12 meeting. If approved, the Board will call a Special Meeting to be held online in early December to bring the revised Bylaws to the membership for ratification.
If the Bylaws are approved by the membership in December, we will then proceed to organize an online AGM in early 2021.