ELECTIONS & BYLAWS
*Important* Special General Meeting - January 27, 2021
Your attendance is important and requires an RSVP.
In early 2020, the IAP2 Wild Rose Chapter began reviewing the 2015 Bylaws that govern our association. Through Board discussions, ongoing Bylaw committee meetings, two surveys sent out to IAP2 Wild Rose members, and an online Q&A specifically about the proposed changes, the 2015 Bylaws have been adjusted and are now ready for approval by the membership.
A Special General Meeting will be held on January 27, 2021 at 4:30 p.m. MST to approve the amended Bylaws, approve financial records and extend the term of six Board members.
As input has already been sought from the membership and adjustments have been made as a result of the engagement, the Special General Meeting is being held for the sole purpose of voting on the specific Motions noted below. If you have questions or would like to talk about the motions in detail, please email info@iap2wildrose.ca prior to January 26, 2021, and you will be connected with a Board member to discuss your questions or concerns.
The agenda for the Special General Meeting can be found here.
Registering for the Special General Meeting is required as only members in good standing are eligible to vote. Please RSVP by emailing info@iap2wildrose.ca. A Zoom link will be emailed to you once your membership status is confirmed.
Motion 1 - 2018 Financial Records
IAP2 Wild Rose engaged a new accountant in 2019 and upon review of the previous year's financials, minor adjustments were made to the 2018 IAP2 Wild Rose financials. The Board is seeking re-approval of these financial records. Due to the confidentiality of our organization's financial records, they are not being posted on the website but are available to all members by request. Please email info@iap2wildrose.ca if you wish to receive a copy of the 2018 financial records prior to the vote.
The vote for Motion 1 will be read as follows:
The Board moves to approve the restated 2018 financial records as presented to membership on January 6, 2021 that were prepared by 4A Professional Services and were overseen by the Board Treasurer (Gay Robinson).
Motion 2 - 2019 Financial Records
As IAP2 Wild Rose was unable to host an in-person AGM in 2020, the 2019 financial records have not been approved. The Board seeks to approve the financial statements that were reviewed by members Cheryl McArthur and Dave Pascut under the direction of the Board Treasurer (Gay Robinson). Due to the confidentiality of our organization's financial records, they are not being posted on the website but are available to all members by request. Please email info@iap2wildrose.ca if you wish to receive a copy of the 2019 financial records prior to the vote.
The vote for Motion 2 will be read as follows:
The Board moves to approve the 2019 financial records as presented to membership on January 6, 2021, that were prepared by 4A Professional Services and were overseen by the Board Treasurer (Gay Robinson).
Motion 3 - Bylaw Amendments
View the Proposed Bylaws here.
The vote for Motion 3 will be read as follows:
The Board moves to approve the amended changes to the 2015 Wild Rose Bylaws as presented to membership online on January 6, 2021, creating the 2020 Wild Rose Bylaws to govern the Society following adoption.
Motion 4 - Extension of Board Terms
The vote for Motion 4 will be read as follows:
The Board moves for the approval of a one (1) year term extension following the 2020 AGM for the following Board members to allow for board continuity and to offset term lengths:
- Gay Robinson
- Trevor Joyal
- Shawn Bravender
- Alexandra Morrison
- Carole Stark
- Lara Tierney
What happens next?
If the Bylaws are approved by the membership at the Special General Meeting, we will then proceed to organize an online AGM in Spring 2021.
